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Article Submission Guidelines

First Page

Title: Insert title here (Titles should be succinct and compelling.)

  • By: (Insert author name(s))
  • Author(s) Contact Information:
  • Author 1 (Name and designations)
  • Home Mailing Address
  • Email Address
  • Telephone Number

Author 2 if applicable (Name and designations)

  • Home Mailing Address
  • Email Address
  • Telephone Number

Author 3 if applicable (Name and designations)

  • Home Mailing Address
  • Email Address
  • Telephone Number

Second Page

Articles are typically 2000-2500 words.

This publication typically includes introductory text separated from the remaining text to heighten interest. Write accordingly, and avoid beginning the article with bullet points. Articles should be single-spaced and sentences should be separated by a single space.

See the Style Sheet below for additional guidance on article submissions.

Final Page

Author Bio(s)

Please include designation (CDFM, CDFM-A, CGFM, PhD…) and your chapter affiliation if you are a member. Bios should be 65 – 85 words. Please note that a maximum of three authors can be credited for an article.

Author Profile Photos

Included with your emailed submission, please include a high-resolution (300 dpi JPG) “headshot” sent as an attachment (NOT embedded in a Word doc or PowerPoint). The image file should be a vertical format, at least 2.5” wide x 3.5” high, and in color (cmyk).

Articles should be submitted to:

ARTICLE SUBMISSION GUIDELINES

Disclaimer: Please note, all article submissions should be an original submission and are to be published in the Armed Forces Comptroller only – please advise if you have any questions and/or concerns.

Articles

Articles must be original and not previously published. The SDFM Editorial Board is responsible for reviewing submissions. The Board then suggests to the Editor of AFC and the Executive Director which articles should be included.

Authors may submit one article per issue.

Style Sheet

A “style sheet” describes the basic rules for article preparation by a specific publication. The following style sheet for Armed Forces Comptroller is streamlined and is intended to help potential authors prepare their copy in a consistent manner.

  • All copy should be prepared as indicated below and with clear author by-lines.
  • Authors should provide valid e-mail and mailing addresses, and a telephone number either for themselves or a point of contact.
  • Articles should be 2,000-2,500 words and single-spaced. Sentences should be separated by a single space.
    • Artwork/Graphics: Authors may submit supporting graphics, tables, charts or images, sent as an attachment (NOT embedded in a Word doc or PowerPoint). Submissions must be either a high-resolution (300 dpi) JPG, a print-ready PDF, or an EPS (vector) file. Graphics, tables, and charts should include a “title.”
  • Photographs: Authors may submit supporting images (photographs) for consideration sent as an attachment (NOT embedded in a Word doc or PowerPoint). Submissions must be either a high-resolution (300 dpi) JPG or a print-ready PDF. The rights for usage must include print. Where applicable, include a caption, and/or identify the individuals in the image.
    • For example: Front row (l. to r.): Mary Jones, VADM James Thomas, Capt. Rick Smith. Back row (l. to r.): Col. Robert Brown, Lt.Col. Susan Black, Steven Green. Members of the Pentagon Chapter visit the firing range at Fort Soldier. Jack Zim (l.) receives instruction on new range technology from CPT Jim Day (r.).
  • Headings and Subheadings. Three simple tiers or “orders” of heads are used in Armed Forces Comptroller.
    • Main heads are centered, all in upper case letters, and underlined
    • First subheads are flush to the left margin, upper and lower case, and underlined
    • Second subheads are indented five (5) spaces, upper and lower case, underlined, and followed with a period. The text begins on the same line, indented three (3) spaces from the period. Example of heading layout below:

MAIN HEADING

First Subheading

Second Subheading.   The text begins here.

  • Acknowledgments. Notes of thanks should be brief, single-spaced, indicated by an asterisk, and placed at the end of the submission. The note will appear as a footnote at the bottom of the first page of text.
    • Acknowledgment example: * The author thanks, John Smith, Mary Jones, and Col. Barbara Rossa for their helpful information and review of drafts of this article.
  • Author Bios and Photos.
    • Each author’s bio should be 65 – 85 words and include the following:
    • Author’s current position
    • Significant previous positions or honors
    • SDFM Chapter affiliation
    • Each author’s image should be a high-quality headshot, sent as an attachment (NOT embedded in a Word doc or PowerPoint). The image file should be a vertical format, at least 2.5” wide x 3.5” high, in color (cmyk) and sent as a 300 dpi JPG. Images of the author in a group, taken from a distance, or not suitably dressed, are not appropriate.
  • Footnotes.  Footnotes should appear on the same page (bottom of the page) as the corresponding reference. Indicate notes by superscript Roman numerals in the text (like this ii), and by regular Roman numerals in the notes themselves. Examples of footnotes include:
  • Article: John Peters and Jane Schwarzkopf, “The High Cost of Refitting Vehicles After Desert Use,” Auto News, Vol. 2, No. 3 (Fall 1990), pp. 3-6.
  • Book: Harry Albermarle, Accounting Trends (New York: John Wiley & Sons, 1972), pp. 10-22.
  • Interview: Telephone interview with Gen. Ryell Spinya, March 1, 1991.

GUIDELINES FOR CHAPTER NEWS PHOTOS

The final pages of Armed Forces Comptroller are dedicated to sharing photos and news of chapter activities. Photographs and captions should be received eight weeks before an issue’s publication date.

When submitting photos, please use these guidelines:

  • Chapters may submit five (5) high-resolution images (300 dpi) per journal issue, sent as email attachments (NOT embedded in a Word doc or PowerPoint).
  • Each image must include a clear caption (sent in a separate Word doc). Each image file should be named to correspond to the appropriate caption. At a minimum, the caption should include:
    • Chapter name
    • Full name (and rank if appropriate) of each individual pictured (left to right)
    • Detailed description of the activity in the photo.
    • Please do not use dates in captions.
    • There may not be available space to include lengthy captions or descriptions.
  • Events pictured must be timely—e.g., photos of winter holiday events may be appropriate for the Spring issue, but not for the Summer issue. Please keep in mind that we work eight weeks in advance of the mailing. For example, photos for the Summer issue are chosen in June.

Photos should be submitted to:

Bill Arnold at arnold@sdfm.org

Please note: For questions on grammar, usage, punctuation, abbreviations, and syntax, AFC uses the Chicago Manual of Style as its authority.